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GorillaWorks

Contractor Management Software

Contractor management software for the full worker lifecycle.

Every contractor on one living profile: onboarding documents, classification, skills and certifications, timesheets, pay history, extensions, and redeployment. From first placement to fifth, across the US and Canada.

See how it works
  • One profile per worker
  • W-2, 1099, T4 & incorporated
  • US & Canada coverage

The problem

Your contractors outlive the systems that track them.

A good contractor works five placements over three years. If each placement starts from scratch with new paperwork and a new spreadsheet row, you pay the onboarding cost five times and learn nothing in between.

Scattered worker records

Documents in email, certifications in a drive, pay history in payroll, and notes in the ATS. No single view of the person you keep placing.

Re-onboarding from zero

Redeploying a known contractor takes as long as onboarding a stranger because nothing carries over between placements.

Classification drift

A worker who was 1099 on one engagement and W-2 on the next is a compliance incident waiting to be discovered.

The solution

One people profile that runs the whole lifecycle.

Everything the platform learns about a worker accumulates on a single profile that every placement, engagement, and pay run draws from.

The people profile

Documents, classification, skills, certifications, placement history, and pay setup live on one profile per worker, reusable across every placement and SOW engagement.

  • Single record per contractor across placements
  • Skills and certifications tracked and searchable
  • Document expiry monitoring
  • Redeployments onboard in minutes

Onboarding & compliance built in

I-9s, tax elections, custom document templates, and direct deposit are collected once and filed on the profile with jurisdiction rules applied automatically, and background-check results are stored alongside them.

  • Automated document collection
  • Onboarding package matched to worker type
  • Background-check results stored on the profile
  • Classification captured and enforced
  • United States and Canada
Explore contractor onboarding software

Time, pay, and billing connected

Timesheets, payroll, and client billing run from the same profile and the same approved hours, so every contractor is paid right and every hour is billed.

  • Timesheets flow into pay and billing automatically
  • W-2, 1099, T4, and incorporated workers supported
  • Direct deposit on your pay cycle
  • Pay history complete on the profile
Explore staffing agency payroll services

Lifecycle events handled

Extensions, scheduled pay rate changes, transfers between engagements, and terminations are platform actions, not email threads.

  • Extensions and rate changes scheduled in advance
  • Transfers across placements and SOW engagements
  • Clean terminations with full audit trail
  • Worker availability visible for redeployment
Explore SOW management software

How it works

From first onboarding to fifth redeployment in four steps.

  1. Profile created once

    The first placement builds the worker's profile: documents, classification, banking, skills, and certifications.

  2. The lifecycle runs on it

    Timesheets, payroll, billing, extensions, and rate changes all execute against the same profile.

  3. Everything accumulates

    Placement history, pay records, certifications, and compliance documents build up instead of scattering.

  4. Redeployment takes minutes

    The next placement or SOW engagement onboards from the existing profile, with only the gaps to fill.

FAQ

Contractor management FAQs

What workforce teams ask about managing contractors at scale.

What is contractor management software?

Contractor management software runs the full lifecycle of a contingent worker: onboarding, classification, document compliance, timesheets, pay, extensions, and redeployment. GorillaWorks keeps all of it on one people profile per worker, shared across every placement and SOW engagement.

How is this different from a VMS?

A VMS is typically the client's tool for managing vendors and approving time. GorillaWorks is the agency's system of record for its own workforce, and it integrates with VMS platforms to pull approved timesheets into pay and billing.

Does it handle 1099 and independent contractor compliance?

Yes. Classification is captured at onboarding and enforced everywhere downstream: the documents collected, the pay treatment applied, and, in Canada, the year-end forms generated (T4). W-2, 1099, T4, and incorporated workers are all supported side by side.

What happens when a contractor is redeployed?

The new placement onboards from the existing profile. Verified documents, classification, banking, skills, and certifications carry over, so redeployment takes minutes and only genuine gaps need filling.

Can I track skills and certifications?

Yes. Skills and certifications live on the worker profile, with expiry monitoring for time-limited credentials, and worker availability is visible when you are staffing the next placement or engagement.

Does it cover both the US and Canada?

Yes. Onboarding, classification, payroll, and compliance rules are applied per jurisdiction across the US and Canada.

Keep exploring

Staffing Agency Software

The all-in-one back office platform: onboarding, timesheets, payroll, billing, and commissions in one system.

Learn more

Contractor Onboarding Software

I-9s, W-4s, custom document templates, and direct deposit collected automatically, with the right package matched to each worker type, so contractors are ready before day one.

Learn more

Staffing Agency Payroll Services

Pay calculated from approved timesheets for W-2 and contractor workers. Calculated and paid by direct deposit in Canada with remittance and filing reports provided; gross earnings reported to your provider in the US.

Learn more

See it live

See contractor management working on your workflow.

Book a 30-minute demo and we'll walk through the platform configured around how your agency actually operates.

ISO 27001 Certified