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GorillaWorks

Timesheet Management Software

Timesheet management software that ends the timesheet chase.

Hours arrive from your VMS or in-platform entry, route through the right approval chain, and flow straight into payroll and client billing. Captured once, used everywhere, with no re-keying and no email chasing.

See how it works
  • Direct VMS sync
  • One entry, payroll and billing
  • Full approval audit trail

The problem

Every late timesheet delays pay and billing at the same time.

When timesheets live in inboxes, portals, and spreadsheets, your team spends Friday chasing hours instead of closing the week. And every re-key between systems is a chance to pay or bill the wrong number.

The Friday chase

Recruiters and back office staff burn hours every week chasing contractors and clients for missing or unapproved timesheets.

Triple data entry

The same hours get keyed into the VMS, then payroll, then billing. Three entries means three chances to get it wrong.

Approval black holes

Nobody can see where a timesheet is stuck, so pay runs slip, invoices go out late, and contractors lose confidence.

The solution

Hours captured once. Approved fast. Used everywhere.

Timesheets in GorillaWorks are not a standalone tool. They are the single source of hours that drives pay, billing, and margin across the platform.

VMS timesheet sync

Approved timesheets flow directly from your Vendor Management System into the platform. The hours your client approved are exactly the hours you process.

  • Direct VMS integration
  • Automatic rate card application
  • No re-keying between systems
  • Client-approved hours, verbatim

In-platform and mobile entry

Workers without a VMS submit time in the platform, from any device, against the right placement or engagement automatically.

  • Mobile-friendly contractor entry
  • Time logged against the right placement or SOW engagement
  • Reminders that end the Friday chase
  • Expenses captured alongside hours

Approval workflows with full visibility

Every timesheet routes through the approval chain you define, and everyone can see exactly where it sits at any moment.

  • Configurable approval chains per client
  • One-click approvals for managers
  • Real-time status on every timesheet
  • Complete audit trail

Straight into payroll and billing

The moment a timesheet clears approval, it drives contractor payroll and the client invoice at the same time. One number, both sides of the ledger.

  • Approved hours trigger payroll automatically
  • Client invoices generate from the same hours
  • Payroll and billing can never disagree
  • Margin updates in real time
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How it works

From hours worked to hours processed in four steps.

  1. Time comes in

    Hours sync from your VMS or are entered in-platform, already matched to the right placement, rates, and client.

  2. Approvals route automatically

    Each timesheet follows the client's approval chain, with reminders and live status so nothing sits unseen.

  3. Pay and billing fire together

    Approved hours feed payroll and generate the client invoice at the same moment.

  4. Margin updates live

    Every approved hour updates gross margin by client, recruiter, and contractor in real time.

FAQ

Timesheet software FAQs

What staffing operators ask about moving timesheets into GorillaWorks.

What is timesheet management software?

Timesheet management software captures contractor hours, routes them through approval workflows, and feeds the approved time into payroll and billing. GorillaWorks treats timesheets as the single source of hours for the whole back office, so the same approved timesheet drives contractor pay, the client invoice, and margin reporting.

Does it integrate with VMS platforms?

Yes. Approved timesheets flow directly from your Vendor Management System into GorillaWorks, with rate cards applied automatically. There is no re-keying and no gap between what the client approved and what you process.

What about workers who don't use a VMS?

They submit time in the platform from any device. Hours are logged against the right placement or SOW engagement automatically, and reminders go out so your team is not chasing timesheets every Friday.

How do approvals work?

You define the approval chain per client, and every timesheet follows it with one-click approvals and live status. Anyone on your team can see exactly where a timesheet sits, and a full audit trail records every action.

How do timesheets connect to payroll and billing?

The moment a timesheet clears approval, it triggers both contractor payroll and the client invoice from the same hours. Because pay and billing share one source of truth, they can never disagree, and gross margin per placement updates in real time.

Does it handle SOW and project-based time?

Yes. The same unified timesheet infrastructure covers contingent placements and SOW engagements, so hours land against the right engagement and flow into milestone or time and materials billing as appropriate.

Keep exploring

Staffing Agency Payroll Services

Pay calculated from approved timesheets for W-2 and contractor workers. Calculated and paid by direct deposit in Canada with remittance and filing reports provided; gross earnings reported to your provider in the US.

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Staffing Agency Billing Software

Invoices generated the moment timesheets are approved, with $3B+ billed through the platform annually.

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Staffing Agency Software

The all-in-one back office platform: onboarding, timesheets, payroll, billing, and commissions in one system.

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See it live

See timesheets working on your workflow.

Book a 30-minute demo and we'll walk through the platform configured around how your agency actually operates.

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