Skip to main content
GorillaWorks

Staffing Agency Software

Staffing agency software that runs your entire back office.

All you need is an ATS and a financial system. GorillaWorks handles everything in between. Contractor onboarding, timesheets, payroll, client billing, and commission tracking, automated end to end for staffing agencies across the US and Canada.

See how it works
  • $3B+ invoiced annually
  • United States
  • Canada
  • ISO 27001 certified

The problem

Your back office shouldn't grow as fast as your headcount.

Most staffing agencies stitch together spreadsheets, email chains, and disconnected point tools. Every new placement adds manual work, and manual work adds errors.

Disconnected systems

Your ATS, timesheets, payroll, and invoicing don't talk to each other, so your team re-keys the same data three or four times per placement.

Compliance risk in every jurisdiction

I-9s, W-4s, classification rules, and tax remittance vary across the US and Canada. One missed rule is an audit waiting to happen.

Margins you can't see

By the time finance reconciles the month, it's too late to fix an unprofitable placement. You're running a margin business without margin visibility.

The platform

One system for the full placement lifecycle.

GorillaWorks FlexBackOffice covers every step after the placement is made, so recruiters recruit, and the back office runs itself.

Contractor onboarding

Work orders, the right onboarding package for each worker type, custom document templates the worker completes online, W-4 collection, and direct deposit setup, automated so contractors are ready before day one.

  • Onboarding package matched to worker type
  • Upload any document template for the worker to complete
  • I-9 / W-4 / T4 document collection
  • Direct deposit setup
  • Background-check results stored on the profile
Explore contractor onboarding software

Timesheets & VMS integration

Approved timesheets flow straight from your VMS into payroll and billing. No re-keying, no email chasing, no missed hours.

  • Direct VMS timesheet sync
  • One-click approval workflows
  • Real-time approval status
  • Mobile-friendly contractor entry
Explore timesheet management software

Client billing & invoicing

The moment a timesheet is approved, the client invoice is generated. Over $3 billion in invoicing runs through the platform every year.

  • Instant invoice generation from approved time
  • Approval chains and client portals
  • T&M, fixed-fee, and milestone billing
  • Sync to NetSuite, QuickBooks, Xero, Sage & Dynamics
Explore staffing agency billing software

Payroll & compliance

Pay calculated from approved timesheets for W-2 and contractor workers. Calculated and paid by direct deposit in Canada with remittance and filing reports provided; gross earnings reported to your provider in the US.

  • Pay from approved time across the US and Canada
  • Canada: deductions calculated, direct deposit, remittance & filing reports
  • US: gross earnings reported to your provider
  • W-2, contractor, and incorporated support
Explore staffing agency payroll services

SOW & project-based engagements

Run Statement of Work and project-based business on the same platform as your contingent placements, with milestones, deliverables, and project billing included.

  • SOW creation and milestone tracking
  • Deliverable-based billing
  • Project budget and burn visibility
  • One back office for both engagement types
Explore SOW management software

Margin & commission reporting

Real-time gross margin by client, recruiter, and contractor, plus automated commission calculation and recruiter payouts.

  • Live margin by client, recruiter, contractor
  • Drill from company P&L to per-contract margin
  • Automated commission splits and payouts
  • No spreadsheets required
Explore commission tracking software

How it works

From placement to paid in four automated steps.

  1. Place & onboard

    Your ATS records the placement; GorillaWorks generates the work order and runs onboarding: documents, compliance checks, and payroll setup.

  2. Capture time

    Timesheets sync from your VMS or are captured in-platform, then route through your approval workflow automatically.

  3. Pay & bill simultaneously

    Approved hours drive payroll and the client invoice at the same moment, with taxes calculated per jurisdiction (calculated with remittance reports provided in Canada, handed to your provider in the US).

  4. See your margin

    Every placement's gross margin updates in real time, and recruiter commissions calculate themselves.

Run the numbers

Estimate your gross margin in seconds.

Margin is the whole game in staffing. Drag the sliders to see the gross profit hiding in your bill and pay rates, then see it tracked live in the platform.

Margin calculator

Drag the sliders to see your gross margin.

$112/hr
$70/hr
20.0%

Payroll taxes, insurance, and benefits on top of pay.

40 hrs
10
Annual gross profit
$582,400
Across 10 contractors at 40 hrs/week. Healthy margin.
$28.00
Margin / hr
25.0%
Margin %
$11,200
Per week

This is a back-of-the-napkin estimate. GorillaWorks tracks your real gross margin live, per client, recruiter, and contractor.

FAQ

Staffing agency software FAQs

Straight answers to the questions staffing operators ask us most.

What is staffing agency software?

Staffing agency software automates the operational work that happens after a placement: contractor onboarding, timesheet collection, payroll processing, client invoicing, and margin reporting. Unlike an ATS (which manages recruiting), back office staffing software like GorillaWorks FlexBackOffice manages everything from signed work order to paid invoice.

How is GorillaWorks different from an ATS?

An ATS handles the front office: sourcing, screening, and placing candidates. GorillaWorks handles the back office: everything after the placement. We integrate with leading ATS platforms (Bullhorn, Loxo, and Crelate) so placements flow straight into onboarding, payroll, and billing.

What size staffing agency is GorillaWorks built for?

GorillaWorks is built for staffing and temp agencies that run contingent or SOW workforces, from firms processing their first hundred contractors to agencies invoicing hundreds of millions annually. The platform processes over $3 billion in client invoicing per year.

Does GorillaWorks support both the US and Canada?

Yes. The platform handles employment compliance across the US and Canada, including classification rules, PIPEDA, and state-level privacy regulations. In Canada payroll is calculated gross-to-net and paid by direct deposit, with remittance and filing reports provided for you; in the US it reports gross earnings to your payroll provider, which handles deductions, disbursement, and filing.

What financial systems does GorillaWorks integrate with?

GorillaWorks syncs invoicing and payroll data to NetSuite, QuickBooks Online, Xero, Sage, and Microsoft Dynamics, alongside ATS integrations with Bullhorn, Loxo, and Crelate.

How long does implementation take?

Implementation timelines depend on the complexity of your business: workforce size, jurisdictions, engagement types, and the systems we're connecting to. Because GorillaWorks replaces spreadsheets and point tools rather than your ATS or accounting system, implementation focuses on connecting your existing stack and migrating active contractors, and our team scopes a realistic timeline with you up front.

Keep exploring

Staffing Agency Billing Software

Invoices generated the moment timesheets are approved, with $3B+ billed through the platform annually.

Learn more

Staffing Agency Payroll Services

Pay calculated from approved timesheets for W-2 and contractor workers. Calculated and paid by direct deposit in Canada with remittance and filing reports provided; gross earnings reported to your provider in the US.

Learn more

Timesheet Management Software

Timesheets captured once, approved fast, and flowing straight into payroll and billing with no re-keying.

Learn more

See it live

See staffing agency software working on your workflow.

Book a 30-minute demo and we'll walk through the platform configured around how your agency actually operates.

ISO 27001 Certified