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GorillaWorks

Contractor Onboarding Software

Contractor onboarding software that gets people working by day one.

The placement is made. Now the paperwork race begins: I-9s, W-4s, banking details, client documents. GorillaWorks runs the entire onboarding workflow automatically, so contractors start on time and recruiters never push paper.

See how it works
  • Automated I-9 and W-4 collection
  • Custom document templates
  • US & Canada coverage

The problem

Every onboarding delay puts the placement at risk.

Clients expect contractors on site fast. Manual onboarding means days of document chasing, and a slow start is sometimes the difference between a billable placement and a lost one.

The document chase

I-9s, W-4s, banking forms, and certifications collected over email, checked by hand, and filed in folders nobody can audit.

Day-one delays

Contractors who cannot start on time frustrate clients and put the placement, and the relationship, at risk.

Compliance exposure

A missing or incorrectly verified document is invisible until an audit finds it. Multiply that across every jurisdiction you place in.

The solution

From signed work order to ready-to-work, automatically.

Onboarding kicks off the moment the placement is recorded, and every step after that runs itself.

Automated document collection

Contractors receive exactly the right forms for their classification and jurisdiction: I-9 and W-4 in the US, T4 onboarding in Canada, plus any document template you upload for them to complete and sign online.

  • I-9 and W-4 collection
  • Upload any document template for the worker to complete
  • Canadian onboarding documents
  • Client-specific document packs

The right package for every worker type

Onboarding adapts to the worker: the platform selects the correct document package by worker type and jurisdiction, and stores background-check results on the profile when your screening provider returns them.

  • Onboarding package matched to worker type
  • Jurisdiction-correct documents applied automatically
  • Background-check results stored on the profile
  • Everything filed for audit on one profile

Payroll-ready from day one

Direct deposit details, classification, and tax setup are captured during onboarding, so the first timesheet flows straight into a clean pay run.

  • Direct deposit setup during onboarding
  • Worker classification captured up front
  • Payroll configured before the first timesheet
  • No day-one surprises for the pay team
Explore staffing agency payroll services

One people profile for everything

Every document, check, skill, and certification lives on the worker's people profile, and future placements or SOW engagements onboard from it in a fraction of the time.

  • Single profile per worker across placements
  • Skills and certifications tracked
  • Re-deployments onboard in minutes
  • SOW engagements onboard from the same profile
Explore SOW management software

How it works

From placement to first shift in four steps.

  1. Placement triggers onboarding

    The work order is generated and the contractor receives their personalized onboarding checklist immediately.

  2. Documents collect themselves

    Forms and document templates collect in parallel, with automatic reminders and live status for your team.

  3. Payroll and billing get set up

    Banking, classification, and rates land in payroll and billing before the first hour is worked.

  4. Contractor starts on time

    Everything is verified and filed on the people profile, ready for audits and ready for redeployment.

FAQ

Contractor onboarding FAQs

What staffing teams ask about automating onboarding.

What is contractor onboarding software?

Contractor onboarding software automates the steps between a signed placement and a contractor's first day: document collection, I-9 and tax forms, custom document templates, and payroll setup. GorillaWorks runs this entire workflow automatically and stores everything on a single people profile per worker.

Does it handle I-9 and W-4 collection?

Yes. US contractors receive I-9 and W-4 tax election collection automatically, and Canadian workers receive the equivalent onboarding documents for their province. The right forms go to the right worker based on classification and jurisdiction.

Are background checks included?

GorillaWorks stores background-check results on the worker profile, tied to each placement's requirements and visible to your team. Checks are ordered through your own screening provider, and the results live on the profile alongside every other onboarding document.

How fast can a contractor be onboarded?

Because documents and onboarding tasks run in parallel with automatic reminders, most onboarding completes in days rather than weeks. Redeployed workers onboard even faster because their people profile already holds their documents, skills, and certifications.

Does onboarding connect to payroll?

Yes. Direct deposit details, classification, and tax setup are captured during onboarding, so payroll is fully configured before the first timesheet arrives and the first pay run is clean.

Does it work for both the US and Canada?

Yes. Onboarding workflows cover the US and Canada, with jurisdiction-appropriate documents and compliance rules applied automatically.

Keep exploring

Contractor Management Software

The full contractor lifecycle on one profile: onboarding, classification, time, pay, extensions, and redeployment.

Learn more

Staffing Agency Payroll Services

Pay calculated from approved timesheets for W-2 and contractor workers. Calculated and paid by direct deposit in Canada with remittance and filing reports provided; gross earnings reported to your provider in the US.

Learn more

Staffing Compliance Software

Worker classification, tax calculations, and document compliance handled automatically across the US and Canada, with remittance and filing reports provided for you in Canada.

Learn more

See it live

See onboarding working on your workflow.

Book a 30-minute demo and we'll walk through the platform configured around how your agency actually operates.

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