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GorillaWorks

SOW Management Software

SOW management software that runs the entire engagement, end to end.

A fully integrated SOW engagement solution, not a bolt-on or a workaround. Timesheets, worker support, onboarding, dashboards, and billing are all orchestrated from the engagement itself, on the same platform as your contingent business. Contingent and SOW engagements run side by side in one system, with the same timesheets, billing, and margin reporting across both.

See how it works
  • Fully integrated, not a bolt-on
  • Milestone & deliverable billing
  • Engagement dashboard & analytics
  • Contingent + SOW on one platform

The problem

SOW business grows faster than spreadsheets can track it.

More agencies are adding project-based and outcome-based work, but managing it with documents and spreadsheets means leaked milestones, unbilled deliverables, and projects that lose money invisibly.

Milestones slip through the cracks

When SOW terms live in a PDF and progress lives in someone's head, completed milestones go unbilled for weeks, or forever.

Two businesses, two systems

Contingent placements run through your staffing stack while SOW work runs through email and Excel. Finance reconciles two worlds every month.

Project margin is a mystery

Without live budget burn against deliverables, you find out a project was unprofitable when it's already over.

The solution

Everything orchestrated from the engagement.

The engagement is a first-class object in the platform: timesheets, workers, onboarding, analytics, and billing all hang off it and work as one.

SOW engagement workflow

Capture every statement of work as a structured engagement, with milestones, deliverables, rates, and terms, and let everything downstream orchestrate itself from there.

  • Structured SOW records with milestones & deliverables
  • Change order management
  • Everything downstream driven from the engagement
  • Full engagement audit trail

Unified timesheets

One timesheet experience across SOW and contingent work. Hours land against the right engagement and flow straight into billing and payroll.

  • Same timesheet infrastructure as contingent placements
  • Approval workflows per engagement
  • Approved hours flow to billing & payroll automatically
  • No separate SOW time tracking system
Explore timesheet management software

Engagement worker support

Workers on engagements get full lifecycle support: scheduled pay rates, extensions, terminations, and skills & certifications, all managed in-platform.

  • Scheduled pay rate changes
  • Extensions & terminations handled in-platform
  • Skills & certifications tracked per worker
  • Onboarding straight from the people profile
Explore contractor onboarding software

Milestone & deliverable billing

Completed milestones trigger invoices automatically: fixed-fee, deliverable-based, or blended with T&M, on the client's terms. From timesheets to transactions.

  • Automatic invoicing on milestone completion
  • Fixed-fee, deliverable, and blended billing models
  • Client approval workflows per milestone
  • Synced to NetSuite, QuickBooks, Xero, Sage & Dynamics
Explore staffing agency billing software

Engagement dashboard & analytics

Live budget burn, projected margin, and resource availability per engagement, so an unprofitable project surfaces while you can still fix it.

  • Real-time budget vs. burn per engagement
  • Projected vs. actual engagement margin
  • Resource availability across engagements
  • Portfolio-level profitability reporting

One back office for both engagement types

SOW consultants get the same automated onboarding, timesheets, and payroll as contingent contractors. One platform, one source of truth.

  • Unified onboarding for SOW and contingent workers
  • Shared timesheet and approval infrastructure
  • Combined payroll across engagement types
  • Company-wide margin in one view
See the full staffing agency software platform

How it works

From signed SOW to final payment in four steps.

  1. Capture the SOW

    Milestones, deliverables, rates, and terms are recorded as structured data, not a PDF in a shared drive.

  2. Staff & track the project

    Consultants onboard through the same automated workflow as contingent workers, and progress logs against each deliverable.

  3. Milestones trigger billing

    When a milestone completes and the client signs off, the invoice generates automatically on the agreed model.

  4. Margin updates live

    Budget burn and project profitability update with every hour and invoice, across your whole SOW portfolio.

FAQ

SOW management FAQs

What firms adding project-based work want to know.

What is SOW management software?

SOW management software tracks Statement of Work engagements as structured data, including milestones, deliverables, rates, and terms, and automates the billing, staffing, and margin reporting around them. GorillaWorks manages SOW engagements end to end on the same back office platform as contingent staffing placements.

What makes the GorillaWorks SOW solution different?

It is fully integrated rather than a bolt-on or a workaround. The engagement is a first-class object in the platform: unified timesheets, worker support (scheduled pay rates, extensions, terminations, skills and certifications), onboarding from the people profile, dashboards, and billing are all orchestrated from the engagement itself, from timesheets to transactions. GorillaWorks runs contingent and SOW work fully integrated in one back office system.

How does milestone billing work?

Each SOW's milestones and deliverables are tracked in the platform. When a milestone is completed and approved, the invoice generates automatically using the agreed billing model (fixed-fee, per-deliverable, or blended with time & materials) and syncs to your accounting system.

Can I run SOW and contingent business on one platform?

Yes, and that is the point. GorillaWorks runs both engagement types through the same onboarding, timesheets, payroll, and billing infrastructure, so finance gets one source of truth and leadership sees combined margin across the whole business.

Is this a VMS replacement?

No. GorillaWorks integrates with VMS platforms for timesheet flow and complements your ATS. It replaces the spreadsheets, documents, and manual processes used to track SOW terms, milestones, billing, and project profitability.

How do I know if a project is profitable?

Budget burn, resource cost, and invoiced revenue update in real time for every SOW. You can see projected versus actual margin per project, and across the portfolio, while the engagement is still running, not after it closes.

Who uses SOW management software?

Staffing agencies expanding into project-based work, consulting firms managing deliverable-based engagements, and any contingent workforce business whose clients are shifting from time & materials toward outcome-based statements of work.

Keep exploring

Staffing Agency Software

The all-in-one back office platform: onboarding, timesheets, payroll, billing, and commissions in one system.

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Staffing Agency Billing Software

Invoices generated the moment timesheets are approved, with $3B+ billed through the platform annually.

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Timesheet Management Software

Timesheets captured once, approved fast, and flowing straight into payroll and billing with no re-keying.

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See it live

See sow management working on your workflow.

Book a 30-minute demo and we'll walk through the platform configured around how your agency actually operates.

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